Aircraft Permissions

Overview

Aircraft permissions are Centerline's enforcement layer for checkout requirements. In a well-run flying club, a member should only be able to book an aircraft they have been formally checked out on — and aircraft permissions are how that rule is enforced in the system rather than relying on schedulers to manually verify qualifications before each reservation.

This matters for safety and liability. If a member has not completed a club checkout in a complex aircraft, they should not be able to put their name on the schedule for it, even inadvertently. By controlling which aircraft appear in each member's reservation dropdown, Centerline makes it structurally impossible to book an aircraft without the appropriate access — not just against policy, but literally unavailable in the interface.

Permissions also give you a precise, documented record of which aircraft each member is authorized to fly. When a new aircraft joins the fleet, you can grant access selectively to qualified members rather than opening it to everyone at once. When a member completes a checkout, you add the aircraft to their profile. When a medical expires or a BFR lapses and a member is temporarily grounded, you can remove access until they are current again.

Required Role

You must have either the Account Owner or User Management role to manage aircraft permissions.

Steps to Set Aircraft Permissions

1. Navigate to Members — Click Members in the navigation bar.
2. Click on a member — Click their name or the Edit (pencil) button to open their profile.
3. Scroll to the Aircraft & Roles section — The checkboxes for allowed aircraft appear in this section, listing every aircraft currently in your fleet.
4. Check aircraft — Check each aircraft this member is authorized to reserve. Uncheck any aircraft they should not have access to.
5. Click Save — Changes take effect immediately. The member's reservation dropdown will reflect the updated list on their next page load.

What Permissions Affect

Aircraft permissions control several parts of the member's experience:

• Reservation form — Only permitted aircraft appear in the aircraft selection dropdown when creating a reservation.
• Fleet status — Members see fleet status only for aircraft they have access to.
• Squawk reporting — Members can only report squawks on aircraft they have permission to fly.

Administrators with the Booking or Account Owner role can see and interact with all aircraft regardless of their own permissions.

Default Permissions

When inviting a new member, the invitation form includes aircraft selection. Whatever is checked at invitation time becomes the member's initial set of permissions — applied automatically when they accept the invitation and create their account. If no aircraft are selected at invitation time, the member will have no aircraft access when they log in and will see a welcome message on their dashboard prompting them to contact an administrator.

There is no global default that grants access to all aircraft for new members. Access must be intentionally granted.

Tips

• Grant access based on checkout status. Only add aircraft a member has been formally checked out on through your club's checkout process. If someone is working toward a checkout, wait until it is complete before granting access.
• Use permissions as a temporary hold. If a member's medical or BFR has lapsed, removing their aircraft permissions prevents them from booking while they get current, without removing them from the organization entirely.
• Review permissions when the fleet changes. When a new aircraft is added, do not grant blanket access — go through your roster and add access only to members who have completed the relevant checkout. When an aircraft is retired or sold, any permissions for it become inactive automatically, but it is good practice to review and clean up.
• Members with no aircraft access will see a "Welcome Aboard" message on their dashboard with a note to contact an administrator. If a member reports seeing this message unexpectedly, check their aircraft permissions — it means their access list is empty.