New for treasurers: take payments online, bill monthly dues, and know who's past due

Published July 19, 2026

For: Account Owner

If you run the money side of a flying club, this is a big one. Since our last update we've built out a full payments and dues toolkit — collect online, bill recurring dues, categorize every charge, and get a heads-up before a member falls behind. Plus a few admin conveniences that make running the club less of a chore.

Everything below lives under Setup → Billing and Setup → Payments, and only ACCOUNT_OWNERs can see it. Members just see a cleaner Charges tab and a "Pay Now" button.

Collect Payments Online with Stripe

Members can now pay their balance directly from their Charges tab. Connect your own Stripe account under Setup → Payments, and a Pay Now button appears for every member with a balance.

  • Direct to your account — Centerline uses Stripe Connect Standard, so money goes straight to your club's Stripe account. We never hold your funds and take no cut.

  • ACH or card — members choose how to pay, and paid charges post back to the ledger automatically as a credit (flagged with an Online badge so you can tell online payments from manual ones).

  • Payment instructions — prefer Zelle, Venmo, or checks? Write your own instructions (rich text) and they show up right on each member's Charges tab.

Optional fee pass-through: you can surcharge ACH and/or card payments so the club receives the full amount owed. ACH is a simple toggle; card surcharging requires a one-time legal acknowledgment (state rules and card-network policies vary), and the member always sees the breakdown before they pay.

Monthly Dues

Set a flat monthly membership fee under Setup → Billing → Monthly Dues, then run dues billing whenever you're ready with the Run dues billing button.

  • Pick a transaction date and check off the members to bill — locked-out members are excluded automatically.

  • It's idempotent: re-running for a month that's already been billed simply skips anyone who was already charged, so you can't accidentally double-bill.

No surprise auto-charges — you're always in control of when dues go out.

A Real Chart of Accounts

Every billing entry now carries a category — Flight Time, Dues, or General.

  • Flight-generated charges tag themselves as Flight Time, dues billing tags Dues, and manual entries default to General (you can override it).

  • The billing list has a Category column and filter, and the QuickBooks Online export maps each category to the right product (Aircraft Rental / Dues / Other) so your books line up on the other side.

Past-Due Warnings

Set a grace period (in days) and/or a dollar threshold under Setup → Billing, and Centerline will quietly watch each member's balance.

  • When a member crosses either line, an alert appears on their own dashboard nudging them to pay — no awkward reminder emails from you.

  • Balances are computed with proper FIFO credit allocation, so partial payments are applied to the oldest charges first and the warning reflects what's actually outstanding.

Fuel Receipts & Reimbursements

For wet-rate aircraft with off-field fuel reimbursement, members can now snap a photo of their fuel receipt when they finish a flight (the camera opens right on their phone). You can also attach receipts to manual billing entries.

Receipts land in a private bucket and show up as a link in the admin billing detail view, so reimbursements have a paper trail.

Tach-Only Aircraft

Not every plane has a Hobbs meter. There's now a Track Hobbs Time toggle on each aircraft — turn it off and Centerline hides Hobbs everywhere for that plane: log entry forms, the logs list, cost summaries, rate setup, and CSV export. Rates and billing fall back cleanly to tach time, and you can't accidentally create a Hobbs-based rate on a tach-only aircraft.

Member Lockout

Need to suspend a member's access without deleting them? The Security tab on the user edit screen lets you lock an account (with an optional message) and unlock it later.

  • A lock icon appears next to locked members in the user list.

  • Locked members are bounced to a dedicated page explaining the situation, but can still reach their profile to switch to another organization.

  • Enforcement is server-side and every lock/unlock is written to the audit log.

Export Your Data

A new Export Data card under Setup → Data & Features exports your organization's Users, Reservations, Squawks, and Maintenance Schedules to CSV (ACCOUNT_OWNER only, always scoped to your org). Relations render as human-readable names, and every column comes along — handy for backups, spreadsheets, or year-end reporting.

Smaller Fixes Around the App

  • Faster lockout enforcement — we dropped the client-side polling in favor of server-side checks, so locks take effect immediately without background chatter.

  • Billing table layout — the entries table no longer scrolls or clips horizontally on narrow screens.

  • Receipt upload permissions — fixed the storage rules so receipt uploads work reliably.

Tailwinds and balanced books,

The Centerline Team